HR Benefits & Leave Administrator

HR Benefits & Leave Administrator | Home Health
Location: California
Employment Type: Full Time
Work Location: Office
Schedule: Standard
FLSA Status: Non-Exempt under the Fair Labor Standards Act (FLSA) and applicable California law.

About Our Company

OneWell Health Care and its affiliate, OneWell of California LLC, are dedicated to empowering individuals with Intellectual and Developmental Disabilities (IDD) and Autism to lead fulfilling, self-directed lives. We provide compassionate, person-centered care that promotes dignity, independence, and inclusion across community and home settings.

Position Summary

The HR Benefits & Leave Administrator supports the administration of employee benefits, leave of absence programs, and related HR compliance functions for California operations supporting Intellectual and Developmental Disabilities (IDD) services. This role is responsible for assisting employees with benefit enrollment, leave requests, accommodation coordination, and payroll-related benefit processes while ensuring compliance with company policy and applicable federal and California employment regulations. The position serves as a key point of contact for employees requiring support related to medical leave, benefits eligibility, workers’ compensation coordination, and protected leave administration.

Position Scope

This position supports Human Resources operations related to employee benefits and leave administration across California IDD operations. The role coordinates with HR leadership, payroll, employee relations, managers, insurance carriers, and third-party administrators to ensure accurate and timely processing of employee benefit and leave matters. The HR Benefits & Leave Administrator handles sensitive employee information and assists with compliance tracking, reporting, and employee communication related to benefits and protected leave programs.

Key Responsibilities

The HR Benefits & Leave Administrator is responsible for administering employee benefits and coordinating leave of absence programs in compliance with company policy and applicable federal and California employment regulations. This role supports employees through benefit enrollment, qualifying life event changes, leave requests, return-to-work processes, and payroll-related benefit inquiries while ensuring accurate documentation and timely communication with employees, managers, insurance carriers, and third-party administrators. Responsibilities include coordinating protected leave programs such as FMLA, CFRA, Pregnancy Disability Leave (PDL), ADA accommodations and interactive process support, workers’ compensation communication, and other leave-related matters.

This position maintains accurate HRIS, payroll, benefit, and leave records; reviews documentation for completeness and compliance; assists with audits and reporting requests; and prepares employee communication materials related to benefits and leave administration. The HR Benefits & Leave Administrator also supports HR leadership with policy implementation, process improvements, onboarding support, employee record maintenance, compliance initiatives, and general HR administrative operations while maintaining strict confidentiality of sensitive employee and medical information.

Regulatory Frameworks

This role operates in compliance with applicable federal and California employment regulations including but not limited to:

• Family and Medical Leave Act (FMLA)
• California Family Rights Act (CFRA)
• Americans with Disabilities Act (ADA)
• Pregnancy Disability Leave (PDL)
• California Paid Sick Leave requirements
• HIPAA confidentiality standards
• Workers’ Compensation regulations
• Fair Labor Standards Act (FLSA)
• COBRA administration requirements
• Applicable IDD and healthcare operational compliance standards

Confidentiality

This position routinely handles highly confidential employee information including medical records, leave documentation, payroll information, benefit records, disciplinary matters, and protected health-related information. Strict confidentiality and professionalism are required at all times.

Documentation Requirements

Maintain accurate employee benefit records, leave documentation, accommodation records, communication logs, payroll-related documentation, audit files, and compliance records within designated HR systems and platforms in accordance with company retention requirements.

Certifications

Relevant HR certifications such as PHR, SHRM-CP, CEBS, or leave administration certifications are preferred but not required.

Education

Associate’s degree or higher in Human Resources, Business Administration, Healthcare Administration, or a related field preferred. Equivalent experience may be considered in place of formal education.

Experience

Minimum of two (2) years of experience in Human Resources, benefits administration, leave management, payroll support, or HR compliance required. Experience supporting California employment processes and healthcare or IDD operations preferred.

Technical Skills

Proficiency with HRIS systems, payroll systems, Microsoft Office Suite, spreadsheet management, electronic documentation systems, and employee recordkeeping platforms required. Experience with leave tracking systems and benefits administration platforms preferred.

Languages

Strong written and verbal English communication skills required. Bilingual abilities are considered an asset based on operational needs.

Driver License

Valid driver’s license may be required based on operational and travel needs.

Travel Requirement

Limited travel may be required for meetings, training sessions, employee support activities, or operational needs within California or other assigned locations.

Benefits

Compensation and Financial Benefits

• Paid sick leave
• Vacation time
• Very competitive wages
• Paid public holidays (if applicable)
• Referral bonuses
• Biweekly direct deposit
• DailyPay (get paid before payday)
• Retirement plan benefits 401(k)

Health & Wellness Benefits (available for full time employees)

• Medical (PPO, Flex, and HSA plans)
• Dental
• Vision
• Critical Illness Insurance
• Accident Insurance
• Hospital Insurance
• Short-Term Disability
• Long-Term Disability & Life Insurance
• Employee Assistance Program (EAP)
• Pet Insurance

Work-Life Balance & Other Benefits

• Supportive supervisor and work environment

Legal Disclaimer

This job description reflects the general nature and scope of the role and is not exhaustive. OneWell Health Care reserves the right to revise responsibilities, qualifications, or expectations at its discretion, consistent with applicable law. Employment is at-will and may be terminated by either party at any time, with or without cause or notice.

If you are passionate about supporting individuals with developmental disabilities and thrive in a collaborative, mission-driven environment, we encourage you to apply today.

Join OneWell Health Care — where your work truly changes lives.